Pi Media Group and Pi News
 

Last updated: 10 September 2026 

1 About this policy 

This privacy policy explains how Pi Media Group collects, uses, stores and shares personal information when you visit or interact with the Pi Media Group website or the Pi News website, contact us, subscribe to communications, submit material, enter a promotion, advertise with us or otherwise use our services. 

In this policy, “Pi Media Group”, “Pi News”, “we”, “us” and “our” refer to the organisation identified below. The two websites may use different forms, cookies or service providers. Where that happens, the information presented at the relevant point of collection and the cookie settings on that website will also apply. 

This policy applies to website visitors, readers, subscribers, contributors, correspondents, advertisers, suppliers, event participants, competition entrants and people who contact us. It does not normally apply to employees or job applicants, who should receive separate privacy information where appropriate. 

2 Who is responsible for your information 

The controller responsible for your personal information is: 

PI MEDIA GROUP LTD and Parikiaki Ltd Trading as PI MEDIA UK LTD  

Company number: 17202931 and 03034734 

Registered office: 35 Grafton Way, London, W1T 5DB 

Privacy email: info@pimediagroupuk.com and info@pimediauk.com 

If a different group company controls a particular service, form or event, we will identify it when we collect your information. 

3 Information we collect 

Depending on how you interact with us, we may collect: 

  • Identity and contact details, such as your name, email address, telephone number, postal address, organisation and job title. 
  • Account or subscription details, including newsletter preferences and records of consent or opt-out choices. 
  • Communications, enquiries and feedback you send to us, including correspondence and customer-service records. 
  • Editorial and contributor information, such as story tips, letters, photographs, video, biographical details, source information and material submitted for publication. 
  • Advertising, commercial and event information, including campaign requirements, booking details, billing contacts and transaction records. Payment-card information is normally handled directly by our payment provider and is not stored by us. 
  • Promotion or competition information, including entry details and information needed to administer or deliver a prize. 
  • Technical and usage information, such as IP address, device and browser details, approximate location, pages viewed, referral source, dates and times of visits, advertising identifiers and cookie choices. 
  • Publicly available information and information supplied by third parties, including social platforms, analytics providers, advertising partners, event partners and public sources, where permitted by law. 

Please do not send us sensitive personal information unless it is necessary, and you understand how it may be used. Editorial submissions may sometimes contain information about health, political opinions, religion, ethnicity, trade-union membership, sexual orientation or alleged offences. Where we process such information, we will do so only when the law allows, including where relevant journalism in the public interest, where you have made the information manifestly public, or with your explicit consent. 

4 How we use your information and our lawful bases 

We use personal information only when we have a lawful basis. The basis depends on the purpose and circumstances. 

Purpose  How we use information  Lawful basis 
Operating and securing our websites  To deliver pages, maintain security, prevent fraud, diagnose faults and keep records of site performance.  Legitimate interests in operating secure and effective websites; legal obligation where applicable. 
Responding to enquiries  To answer questions, manage complaints and communicate with readers, contributors, advertisers, suppliers and partners.  Legitimate interests; steps taken at your request before entering a contract; or performance of a contract. 
Newsletters and direct marketing  To send news, offers, event information or other communications and measure engagement.  Consent where required by PECR; otherwise legitimate interests where the law permits. You may opt out at any time. 
Editorial and journalistic activity  To assess submissions, verify information, contact sources, report news, publish material and maintain editorial archives.  Legitimate interests, freedom of expression and information, and applicable journalism provisions under data-protection law. 
Advertising and commercial services  To prepare proposals, manage advertising bookings, deliver campaigns, invoice and maintain business records.  Performance of a contract; steps taken before a contract; legitimate interests; legal obligation. 
Events, promotions and competitions  To administer registrations or entries, communicate with participants, select winners and deliver prizes.  Performance of the relevant terms; consent where required; legitimate interests; legal obligation. 
Analytics and improvement  To understand audiences, assess content and campaigns, improve our websites and develop our services.  Consent for non-essential cookies or similar technologies; legitimate interests for limited processing that does not require consent. 
Compliance and protection  To comply with law, exercise or defend legal claims, enforce terms and protect our rights, users and others.  Legal obligation and legitimate interests. 

5 Marketing choices 

You can unsubscribe from marketing emails at any time by using the unsubscribe link in the message or contacting us. Withdrawing consent does not affect processing carried out before withdrawal. We may retain a minimal suppression record so that we can respect your request not to receive further marketing. 

We do not sell your personal information. If we introduce personalised advertising or share identifiers with advertising partners, we will explain this through our cookie controls and obtain consent where required. 

6 Editorial publication and user submissions 

If you send us a letter, comment, photograph, video, story tip or other material, we may review, edit, verify and publish it across our print, website, social-media and other editorial channels, subject to any terms presented when you submit it. Publication may make your name, image, contribution or other details available worldwide and searchable online. Tell us before submission if you need your identity to be withheld; we cannot promise anonymity unless it is expressly agreed. 

Data-protection rights may be restricted in some circumstances where personal information is processed for journalistic purposes and the relevant legal conditions are met. We will consider requests carefully alongside freedom of expression, the public interest and our legal obligations. 

7 Cookies and similar technologies 

Our websites may use cookies, pixels, local storage and similar technologies. Strictly necessary technologies help the websites function and remain secure. Optional technologies may support analytics, preferences, embedded media and advertising. 

We will ask for consent before using non-essential cookies or similar technologies where required. You can accept, reject or change your choices through the cookie banner or the “Cookie settings” link on the relevant website. Rejecting optional cookies should be as easy as accepting them. For details of the cookies currently in use, including their provider, purpose and duration, see the separate Cookie Policy or cookie-preference centre on each website. 

[INSERT LINK OR LABEL FOR COOKIE SETTINGS / COOKIE POLICY ON EACH WEBSITE] 

8 Who we share information with 

We may share personal information where necessary with: 

  • website hosting, IT, cybersecurity, cloud-storage and support providers; 
  • email, newsletter, customer-management and survey providers; 
  • analytics, consent-management, social-media, video, content-delivery and advertising providers, subject to your choices where required; 
  • payment processors, accountants, professional advisers, insurers and debt-recovery providers; 
  • printers, distributors, photographers, event partners, promotion fulfilment providers and other suppliers supporting our services; 
  • regulators, courts, law-enforcement bodies and other authorities where disclosure is required or permitted by law; and 
  • a buyer, investor or adviser in connection with a proposed or completed sale, restructuring or transfer of our business or assets. 

Our service providers may use personal information only for the agreed services and in accordance with appropriate contractual and security requirements. Third-party websites, social platforms, and embedded services operate under their own privacy policies. 

Xanda, Google AdSense  

9 International transfers 

Some suppliers or partners may process personal information outside the United Kingdom. Where this happens, we use a lawful transfer mechanism, such as UK adequacy regulations, the UK International Data Transfer Agreement, the UK Addendum to approved standard contractual clauses, or another legally permitted safeguard. You may contact us for further information about safeguards relevant to your information. 

10 How long we keep information 

We keep personal information only for as long as reasonably necessary for the purpose for which it was collected, including legal, accounting, reporting, editorial and dispute-resolution requirements. Retention depends on the type of record, our relationship with you, legal limitation periods, regulatory requirements, and whether information remains necessary for an editorial archive or the public record. 

Indicative periods should be confirmed before publication: 

  • General enquiries and routine correspondence: 24 months after the matter closes. 
  • Newsletter records: while subscribed, plus a minimal suppression record after opt-out. 
  • Advertising, supplier and transaction records: commonly up to 6 years after the relevant financial year or contract ends, subject to advice.  
  • Competition and event records: based on the terms and legal requirements. 
  • Website and analytics data: as stated in the cookie-preference centre and provider settings. 
  • Published editorial material and supporting records: potentially retained as part of our permanent news archive, subject to legal and editorial review. 

 

We may anonymise information so it can no longer identify you and use that anonymous information for statistics, research or business purposes. 

11 How we protect information 

We use appropriate organisational and technical measures designed to protect personal information against unauthorised access, alteration, disclosure, loss or destruction. Access is limited to people and suppliers who need the information for legitimate purposes. No internet service is completely secure, but we review our safeguards and respond to suspected incidents in accordance with applicable law. 

12 Your data-protection rights 

Depending on the circumstances and our lawful basis, you may have the right to: 

  • ask for access to your personal information and a copy of it; 
  • ask us to correct inaccurate or incomplete information; 
  • ask us to erase personal information; 
  • ask us to restrict how we use personal information; 
  • object to processing based on legitimate interests and object at any time to direct marketing; 
  • receive certain information in a portable format or ask us to transfer it; 
  • withdraw consent at any time where processing relies on consent; and 
  • ask for human intervention where a significant decision is made solely by automated means. 

These rights are not absolute and exemptions may apply, including in relation to journalism, freedom of expression, legal claims and information we must retain by law. We do not currently use solely automated decision-making that produces legal or similarly significant effects. 

Your right to object: You have the right to object at any time to the use of your personal information for direct marketing. You may also object to processing based on our legitimate interests. We will stop unless we have compelling legitimate grounds to continue or need the information for legal claims. 

To exercise a right, contact us using the details in section 2. We may need to verify your identity. We will respond within the period required by law and will tell you if an extension or exemption applies. 

13 Children 

Our websites are intended for a general audience and are not designed to collect personal information directly from children without appropriate safeguards. If you are under 13, please ask a parent or guardian before providing personal information to us. If we run a service, promotion or feature specifically involving children, we will provide suitable information and obtain consent where required. Contact us if you believe a child has provided personal information inappropriately. 

14 Links and third-party services 

Our websites may link to third-party websites or display embedded content. We do not control those services and are not responsible for their privacy practices. We recommend reviewing their privacy information before providing personal information or changing your settings. 

15 Complaints 

Please contact us first if you have a concern so that we can try to resolve it. You also have the right to complain to the Information Commissioner’s Office, the UK supervisory authority: 

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Telephone: 0303 123 1113
Website: https://ico.org.uk/make-a-complaint/ 

16 Changes to this policy 

We may update this policy to reflect changes to our services, suppliers or legal obligations. We will publish the revised version on the relevant website and update the date at the top. If a change materially affects how we use personal information, we will take reasonable steps to bring it to your attention.